NANNM/ADM/36/Vol.i/79 13th August, 2018
The National President
All NAC Members
All NEC Members
Unit Chairmen /Secretaries
GUIDELINES FOR THE CONDUCT OF THE 8TH QUADRENNIAL UNIT ELECTIONS FROM OCTOBER 2018 TO NOVEMBER 2022.
In consonance with Article X 3f (Unit branch elections shall be by general meeting of all members or a simple majority of all the members in a unit branch) and Article xvi, of NANNM constitution, I write to inform you that there shall be an election into various offices as enumerated below at all the Unit Branches of your state Council.
The conduct of Unit election shall strictly be in compliance with the provision of NANNM constitution and the electoral guidelines. The following reports shall be presented during the conference.
(i).The Unit Chairman shall present his/her report titled “My Stewardship”
(ii) The Unit Secretary shall present a secretariat report titled “The Journey so far”.
(iii) The Unit Treasurer shall also present financial report for the period of four years (October 2014 to October 2018) stating clearly income received and
expenditure throughout the period of the tenure, preferably in tabular form.
(iv). The Unit Auditors shall present an audited report for the period of the tenure (4 years) highlighting the strength and the weakness of the outgoing executives to the congress in-session.
The financial report presented by the Unit treasurer and the auditor’s report shall be discussed by the delegates exhaustively, adopted and passed as official document for use and reference by the Association.
GUIDELINES FOR THE CONDUCT OF UNIT ELCTIONS INTO THE FOLLOWING POSITION
- Unit Branch Chairman
- Unit Branch Vice Chairman
iii. Unit Branch Treasurer
- Unit Branch Financial Secretary
- Unit Branch Internal Auditor (1)
- Unit Branch Internal Auditor (11)
vii. Unit Public Relation Officer (PRO)
viii. Unit Branch Secretary
(i). To be qualified to vote and be voted for, interested candidates must be in good financial standing in the Unit and shall not be in arrears of check-off-dues for more than three (3) months, must have paid all approved levies and other financial obligations of the Association at all the units.
(ii) Must have been actively and positively involved in the activities of the Association at the Unit levels and beyond for a period not below two years.
(iii) Must have clean records with proven evidence of such in his/her previous positions in the Association or professional practice area.
(iv) Must have registered and obtained a valid NANNM membership card and N&MCN practicing license.
(v) Must have participated in at least not less than four (4) continuing education programme of the Association at either Unit, State or National level or any of the workshops organized by N&MCN or the Nursing Department/Division.
(vi) Any member that submits membership card or official receipt for membership registration in place of membership card is legible to vote and be voted for.
(vii) The returning officer shall swear-in the newly elected members after the results have been announced.
Agenda for the Quadrennial Unit General Elections
Ø Unit Chairman’s account of stewardship
Ø Unit Secretary’s Report
Ø Unit Treasurer’s Report
Ø Unit Financial Report
Ø Unit Auditor’s Report
Ø Adoption of the Reports
Ø Dissolution of the House
Ø Report of the Screening Committee
Ø Election of the new Unit Officers
Ø Any candidate for election that has no opponent and cleared to contest shall score at least above 50% of the total number of delegates in-session to emerged duly elected un-opposed.
Ø Contestants for the Unit election must be nominated by two financial members of the branch (sponsors) who have met the above requirements.
Ø Must complete the nomination form for the election.
Ø Must prepare and submit a brief manifesto.
Ø Must appear before a screening committee constituted by the current Unit branch officials who will clear or disqualify – candidates for the election.
(i). Elections into offices must be by secret ballot.
(ii) No officer shall hold two offices (posts) in the Association at the same time either at National, State or Unit level.
(iii) Voting shall be done by all the financial members of the unit branch and results announced immediately after the counting of votes is concluded.
(iv) Agents of the candidates shall witness the counting of votes and endorse the score sheet.
TAKING AND HANDOVER.
All serving Unit Officers wishing to contest for any position, must first handover all properties under his/her care on or before the date of screening for the election.
For the avoidance of any doubt, those who are qualified to re-contest election in line with the provision of NANNM Constitution will not be eligible unless he/she gives an acceptable account of his/her stewardship. Those who are under probe or suspension by their Unit/States are not eligible to vote or be voted for.
State officials should exercise high degree of transparency and neutrality in handling this sensitive constitutional function as he/she will be held culpable and responsible for any lapses.
Please feel free to seek for clarification where you have doubts.